Email On Your Terms

EMAIL NIRVANA!

I have found the holy grail of email. Maybe you already use this, but I didn’t, and one week in, I don’t know how I didn’t use it before.

I’m always struggling with email. I use SaneBox – it helps a lot (affiliate link). I send emails to certain days when I can try again to get something done (I have emails I’ve forwarded to dozens of later dates. Eventually it either gets done or I delete it, realizing it doesn’t matter anymore). SaneBox does a great job of filtering important from nonimportant messages, much better than the Gmail application does, I’ve found.

But what SaneBox can’t help with is the fact that I get too much email. I don’t have anyone help me with my email –  I think it would take just as long to help an assistant make decisions as for me to just take the actions required.

And if you’re like me, you wander in and out of your inbox all day, astounded by how it keeps piling up. I’m talking only about actionable items, the things you need to do something with in order to clear them out.

So I tried Boomerang’s Pause Inbox for Gmail.

OH MY GOD IT IS SO GOOD

 

Boomerang is a free Chrome plugin. I’ve set it up to only deliver my email at  certain times. It drops my email at 8am, 12pm, 4pm, and 7pm.

Do I get less email because of it? No. I have exactly the same amount.

But I’m getting more done around the fact of my email.

How it helps is this (and this feels revolutionary):  after I check my email, no more comes in until a set time.

That means that if at 8:05 am, I’ve scanned my email and there are no flames that actually need to be put out, I can safely close my email. Nothing will come in again until noon.

That means I can just work.

There’s no need to check email.

It also works on my phone, too. Automatically.

So at noon, I pop in and see if any fires have broken out since 8am. Honestly, there are only ever three or four things that need immediate action every day, and this isn’t 911 (take it from me). I’m training people to wait a few hours for my response, also. This is a good thing.

There are hacks to it, of course. I’ve entered the email addresses of everyone I want to be whitelisted, people who can get hold of me by email at any time. They include my closest friends and family and my agent. Anyone else just has to wait until the next airplane dump of email.

So, yeah. It doesn’t save me actual time. But it does save me the eternal always-poking at email. You know, answering one, getting overwhelmed, clicking away, coming back to answer two more, feeling like crying, getting out the ice cream. (Being saved from this probably does save me time, but it’s hard to quantify. It saves me from FRUSTRATION, a gorgeous gift.)

And I’m getting more actual writing done because of it. Like this blog post!

I’m a fan. Thanks, Boomerang!